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TERMS
AND CONDITIONS OF SALE - Issue 2 / Jan. ’04
1. Formation of Contract.
The "Buyer" or “Customer” (means the person who accepts
a quotation of the Seller for the sale of Products and Services or whose
order for the same is accepted by the Seller) of these Terms of Sale will
be deemed to have irrevocably accepted these Terms of Sale upon Buyer's
acceptance of any of the Products and Services described as the "Products",
without regard to whether Buyer makes or may make any inspection with respect
to such Products and Services. Any term of Buyer's order in any communication
from Buyer, which is in any way inconsistent with or in addition to these
Terms of Sale will not be applicable to or binding upon “Seller”
or “Company” (Gavin Electrical Engineering Limited).
If Buyer objects to any of these Terms of Sale such objections must be
in writing and received by Seller at the address stated prior to commencement
of performance by Seller, and will not be binding on Seller unless agreed
to in writing by an authorised representative of Seller. Seller's failure
to react to terms contained in any communication from Buyer will not be
deemed to be a waiver of these Terms of Sale. Each Order, which is so
accepted, shall constitute an individually legally binding contract, “the
Contract” (means the Contract for the purchase and sale of the Products
and Services), between the Company and the Buyer.
The Buyer acknowledges that it has not been induced to enter into the
Contract by any representation made by, or on behalf of, the Company other
than those contained in the Contract. No variation of any Contract shall
be valid and binding unless the terms thereof have been agreed in writing
by both the Company and the Buyer.
2. Prices.
Invoiced prices will be based upon Seller's prices in effect at the time
an order is received by Seller. Prices shall be Ex Works unless otherwise
specified to include packing in transit, insurance or carriage and in
accordance with Incoterms 2000. Prices do not include any taxes, duties,
fees or charges now or hereafter enacted, applicable to the Products and
Services or to this transaction, all of which taxes and duties will be
Buyer's responsibility. Any prices quoted by Seller are subject to change
and are valid as specified on the quotation, “This quotation is
based on your specification and may be subject to change in the event
of any deviations and is valid for 28 days and is exclusive of VAT. Thereafter
the expiry of this period, we reserve the right to review the tender figure.
Payment by instalments and terms 30 days nett, as per our Terms and Conditions
of Sale, available upon request.”
3. Payment Terms.
Except where a credit
account has been opened for the Customer by the Company, payment shall
be made in advance against the issue of a Proforma Invoice. If Seller
extends credit to Buyer, terms of payment will be net 30 days after date
of Invoice. The Company reserves the right to charge statutory interest
at the ‘Reference Rate’, as set by the Bank of England, plus
the 8% to give an overall ‘Interest Rate’ per month in accordance
with the guidelines and legislation for the Late Payment of Commercial
Debts (Interest) Act 1998 and the Late Payment of Commercial Debts Regulations
2002 under the European Directive 2000/35/EC on overdue amounts both before
and after judgement. Seller has the right at any time to change the amount
of credit or terms of payment or to withdraw credit and to require partial
or full payment in advance as a condition of making further shipments.
Products held thereafter by Seller or by Seller's carrier for Buyer will
be at Buyer's sole risk and expense. Buyer will pay all of Seller's costs
and expenses (including reasonable legal fees) to enforce or preserve
Seller's rights hereunder, whether or not an action is commenced. Where
there is an exchange rate of foreign currency then the purchase order
price is to be stated in Pounds Sterling. The purchase order placed is
calculated at its current exchange rate per British Pound and this must
match the Pound Sterling value of payment from the date of order to the
date of payment, irrespective of the exchange rate difference at the time
of purchase order to the time of payment.
4. Payment by Instalments and Delivery
By agreement between the Company and the Customer, order for the Products
and Services may be established for interim payment in instalments in
relation to the Product and Services provided in stages of delivery and
/ or performance. Payment is based upon:
30% of total value on acceptance of order;
30% on completion of manufacture and / or supply of service;
30% on completion of buy off and;
10% on completion of certification paperwork and submittal.
The above percentage payments are negotiable and in agreement between
the Company and the Customer.
Where delivery is affected by instalments each instalment shall be treated
as a separate contract. If in the case of the Contract or any order involving
more than one delivery default is made in payment on the due date the
Company shall have the right to suspend all or any further deliveries
or service provision pending payment or to terminate the Contract in its
entirety by notice in writing to the Buyer.
5. Specifications and Material
All Products and Services will be supplied to the Company’s specifications
current at the date the manufacture and installation of the Product and
Service commences. Products will be made from the Company’s standard
materials, unless otherwise specified, but should for any reason such
materials are unavailable, the Company reserves the right to substitute
the most suitable alternative that can be obtained at the time of manufacture
and / or installation.
6. Customer’s Specification
Where the Company supplies Product and Services to a Customer in accordance
with the Customer’s specifications, any addition or alteration shall
be subject to an extra charge and the Customer shall indemnify the Company
against all damages, penalties, costs and expenses to which it may become
liable through the infringement of the rights of third parties.
7. Confidential Disclosure Agreement
Where there is privy to Confidential Company detail of a sensitive nature,
whether it be in design / software or process then the Company has the
authority to request the completion of a Confidential Disclosure Agreement.
All disclosed information should be dealt with diligently and in good
faith to protect the Company against competitive products or services.
This would include its activities concerning the promotion and sale of
the products and services and the solicitation of any orders for the products
and services. The Customer / Subcontractor agrees that it will at all
times (both during the term of this Contract and after its termination)
keep confidential, and will not use (other than strictly for the purpose
of this Contract) and will not without the prior written consent of the
Company disclose to any third party any Confidential Information unless
the information: was publicly known or already known to the Customer /
Subcontractor at the time of disclosure, or; subsequently becomes public
knowledge other than by breach of this Contract, or; subsequently comes
lawfully into the possession of the Customer / Subcontractor from a third
party. Inclusive of the Agreement is that any rights in the intellectual
property rights of the Company including any trade marks, patent, design
rights (registered or unregistered), copyright, know-how and any other
intellectual property rights in the products and services which shall
at all times remain the property of the Company.
8. Passing of Property and Risk: Title
The risk in the Products supplied by the Company shall pass to the Customer
as soon as they are delivered by the Company to the place of delivery.
The Company will remain the sole and absolute owner of the Products until
payment has been made in full. Until such receipt by the Company of such
payment the Customer will hold the Products for the Company as fiduciary
bailee and will store them upon its premises separately from its own products
or those of any other person and in a manner, which makes them readily
identifiable as the products of the Company. When payment for the Products
is overdue or the Customer suffers distress or execution to be levied
against its effects, makes an arrangement or composition with creditors
or, being a corporate body, enters into liquidation or has an administrator
or a receiver appointed for the whole or any part of its undertaking or,
being an individual, has a receiving order and bankruptcy made against
him then:
(i) If the Customer remains in possession of the Products, whether or
not the Customer has sold them, the Company shall be entitled to recover
the Products from the Customer, or;
(ii) If the Customer has parted with possession with the Product by way
of sale having sold them as fiduciary bailee shall hold in trust so much
in the proceeds of sale of the Products as represent the Customer’s
liability to the Company in respect of them.
If any of the Products are processed into other goods before payment
in full for the Products has been received by the Company, the Customer
shall hold the Products and such other goods on trust for the Company
until such payment is made and the Customer shall hold in trust for the
Company so much of the proceeds of sale of the Products and such other
goods and any rights arising from sale as are equivalent to the unpaid
price. The Company may for the purpose of recovery of its Products enter
upon any premises where they are stored or where they are reasonably thought
to be stored and may repossess the same.
Liability for loss or damage passes to Buyer or Buyer’s agents,
on receipt of the Products under the terms of Sale as per INCA Terms 2000.
Seller has the right to supply in instalments. Shipping and delivery dates
are approximate only. Seller will not be liable for any loss or expense
(consequential, incidental or otherwise) incurred by Buyer if
Seller fails to meet such dates for any reason, including, but not limited
to, the contingencies stated in paragraph 12. Delays in delivery, conformity
or late delivery of an instalment will not relieve Buyer of its obligations
hereunder with respect to any other instalments, each instalment being
deemed to be a separate contract. Seller reserves a purchase money security
interest in the Products and Services sold and its proceeds in the amount
of the purchase price.
In the event of default by Buyer in any of its obligations to Seller,
Seller will have the right to repossess the Products and Services sold
without liability to Buyer. Buyer agrees that a copy of the invoice utilised
in connection with the purchase of Products and Services may be filed
with appropriate authorities at any time as a financing statement and
/ or chattel mortgage to perfect Seller's security interest in the Products
and Services sold. Buyer hereby authorises Seller to execute and file,
at any time, one or more financing statements with respect to such items,
signed only by the Seller, who is hereby appointed Buyer's attorney-in-fact
for such limited purpose.
9. Shipment.
In the absence of specific
shipping instructions, Seller will ship the Products by the method it
deems most advantageous, EX WORKS, as specified in paragraph 2. Transportation
charges will be collected on delivery or, if prepaid, will be subsequently
invoiced to Buyer. Unless otherwise indicated, Buyer is obligated to obtain
insurance against damage to the Products being shipped. Unless otherwise
specified, the Products will be shipped in standard commercial packaging.
When special or export packaging is requested or, in the opinion of Seller,
required under the circumstances, the cost of the same, if not set forth
on the invoice, will be separately invoiced. Claims or tracers upon carrier
must be filed by Buyer, and Seller will assist in tracing shipments upon
request.
10. Inspection and Acceptance
Products
and Services will be conclusively deemed accepted by Buyer unless a notice
of rejection has been sent by Buyer within a fifteen (15) day period.
Rejected Products will be placed by Buyer in safe storage for inspection
by Seller.
11. Change Orders
Buyer may not cancel any orders, revise quantity, deviate from specifications
or shipping schedules unless and only by mutual agreement as to recovery
by Seller for applicable charges which will take into account expenses
incurred and / or commitments made by the Seller in faithful execution
of any orders. "Holds" for purchase order releases must be submitted
in writing at least thirty (30) days prior to release date. Buyer will
pay Seller a restocking fee equal to fifteen percent (15%) of the purchase
price of the Products or the actual costs incurred on all orders cancelled
or returned for credit or refund. Seller reserves the right to refuse
acceptance of any Products and Services returned for credit or a refund,
except as is otherwise specified herein.
12. Contingencies Seller will not be liable for any delay in performance
or for non-performance in whole or in part caused by the occurrences of
any contingency beyond the control either
of Seller or Seller's suppliers, including but not limited to, war (whether
an actual declaration is made or not), sabotage, insurrection, riot or
other act of civil disobedience, act of a public enemy, failure or delay
in transportation, act of government or any government of any agency or
subdivision thereof affecting the terms of this contract or otherwise,
judicial action, labour dispute, accident, fire, explosion, flood, storm
or other Act of God, shortage of labour, fuel, raw materials, tools, dies
or equipment, or technical or yield failure.
13. Substitutions and Modification of Products and Services Seller has
the right to modify the specifications of Products and Services designed
by Seller and substitute substantially equivalent Products and Services
manufactured to such modified specifications. Seller reserves the right
to discontinue particular models and to make modifications in design and
/ or function at any time, without notice and without incurring obligations
to modify previously purchased Products and Services.
14. Warranties Seller warrants the Products and Services to be free of
manufacturing defects in material and workmanship, as fully described
on the warranty statement in the product operator's
manual, and fully incorporated herein by this reference. Seller warrants
good title to any hardware furnished under this contract. Seller warrants
that services will be performed in a good and workmanlike manner. Seller
also warrants that during the Warranty Period as defined below, each item
Seller delivers (other than separately licensed software and services)
will be free from material defects in workmanship and materials and under
ordinary use, conform in all material respects to its published specifications
current at the time the item was shipped. The Company will repair or at
its option replace or reimburse or issue a credit note in respect of the
price paid for any Products and Services which after proper use prove
to be defective within a period of 12 months after the date of procurement
of the Product by the Company and upon completion of the manufacture /
assembly for delivery, whichever is the earlier. Subsequent delay in delivery
on behalf of the Customer’s request will impede upon the warranty
period. Upon delivery, this Condition shall not apply unless:
(i) Notice in writing of the defects complained of is given to the Company
upon their appearance;
(ii) The defect shall be found to have arisen solely from the Company’s
fault design, workmanship or materials;
(iii) The defective Products and / or Services are returned to the Company’s
factory at the Customer’s expense if so requested by the Company.
This Condition shall not apply to Products that have been processed or
interfered with other than by the Company or which have not been stored,
handled or used in accordance with the Company’s instructions. Any
repaired or replaced Products shall be re-delivered by the Company free
of charge to the original place of delivery but otherwise in accordance
with and subject to these Conditions save that the period of 12 months
shall be replaced by the unexpired portion of that period only.
15. Limitation of Liability SELLER SHALL NOT BE LIABLE TO BUYER OR ANY
OTHER PERSON OR ENTITY FOR INDIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL,
PUNITIVE OR EXEMPLARY DAMAGES ARISING OUT OF, OR IN CONNECTION WITH, THIS
TRANSACTION OR ANY ACTS OR OMISSIONS ASSOCIATED THEREWITH OR RELATING
TO THE SALE OR USE OF ANY ITEMS OR SERVICES FURNISHED, WHETHER SUCH CLAIM
IS BASED ON BREACH OF WARRANTY, CONTRACT, TORT OR OTHER LEGAL THEORY AND
REGARDLESS OF THE CAUSES OF SUCH LOSS OR DAMAGES OR WHETHER ANY OTHER
REMEDY PROVIDED HEREIN FAILS. IN NO EVENT SHALL OUR TOTAL LIABILITY UNDER
THIS CONTRACT EXCEED AN AMOUNT EQUAL TO THE TOTAL AMOUNT PAID FOR ITEMS
PURCHASED HEREUNDER. EXCEPT WHERE BY LAW ITS LIABILITY CANNOT BE EXCLUDED
OR LIMITED: THE COMPANY’S COMPLIANCE WITH ITS WARRANTY OBLIGATIONS
SHALL BE IN LIEU OF ANY GUARANTEE, REPRESENTATION, WARRANTY OR CONDITION
(WHETHER EXPRESS OR IMPLIED, STATUTORY OR OTHERWISE) AS TO THE QUALITY
OR FITNESS FOR ANY PARTICULAR PURPOSE OF THE PRODUCTS AND / OR SERVICES.
16. Termination This contract may not be terminated by Buyer without
Seller's prior written consent. If Seller consents to such termination,
Buyer will be liable for termination charges
including, without limitation, a price adjustment based on the quantity
of Products and Services actually delivered and all costs, direct, incurred
and committed for this contract together with reasonable allowance for
pro-rated expenses and anticipated profits.
17. Seller’s Right to Cancel Seller has the right to cancel this
contract if:
(i) Buyer breaches any of its obligations hereunder, or;
(ii) In Seller's sole judgement, Buyer's financial condition does not
justify the terms of payment applicable from time to time and Buyer will
not immediately comply with any modification of payment terms required
by Seller in accordance with Section 3. If Seller exercises such right
to cancel, Buyer will be liable for the charges and costs referred to
in Section 3 in addition to any other remedies Seller may have hereunder
or at law.
18. Waiver In the event of any default or breach by Buyer, Seller has
the right to refuse to make further shipments. Seller's failure to enforce
at any time or for any period of time any of
the provisions of this contract will not constitute a waiver of such provisions
or of the right of Seller to enforce each and every provision.
19. Governing Law The validity, construction and performance of this
contract and the transactions to which it relates will be governed by
the laws of Great Britain without regard to conflict of law principles.
Subject to Section 25(b) all actions, claims of legal proceedings in any
way pertaining to this contract, or such transactions will be commenced
and maintained in
the courts of Great Britain. This contract shall in all respects be governed
by and construed and interpreted in accordance with the laws of the United
Kingdom and the buyer agrees to submit itself to the jurisdiction of the
courts of the United Kingdom.
20. Assignment This contract is not assignable by either party, except
that the Seller has the right to assign this contract to an affiliate
or to the purchaser of all or substantially all of its
assets, and Seller has the right to assign accounts receivable or the
proceeds of this contract. Subject to the foregoing, this contract is
binding upon and inures to the benefit of the parties hereto and their
permitted successors and assigns. Nothing in this contract will inure
to the benefit of or be deemed to give any rights to any third party,
whether by operation of law or otherwise.
21 . Insolvency
The Company shall have the right to terminate the Contract forthwith by
notice in writing where the Customer becomes insolvent or bankrupt or
make an arrangement with its creditors or suffers a receiver to be appointed
or being a body corporate enters in liquidation (other than in connection
with a reconstruction or amalgamation) in any of which case the Company
hall have no further obligations under the Contract and the price for
all the Products and / or Services delivered shall become immediately
due and payable.
22. Force Majeure
If the Seller is affected by Force Majeure it shall promptly notify the
Buyer of the nature and extent of the circumstances in question. Notwithstanding
any other provisions of these Conditions the Seller shall not be deemed
to be in breach of Contract or otherwise be liable to the Buyer for the
delay in performance or the non-performance of any of its obligations
under the Contract to the extent that the delay or non-performance is
due to any Force Majeure of which it has notified the Buyer and the time
for performance of that obligation shall be extended accordingly. After
receipt of the Seller’s notice that it is affected by Force Majeure
the Buyer may after giving the Seller written notice of its intention
to do so, purchase goods similar to the goods specified in the Contract
elsewhere in such quantities as the Seller is unable to deliver.
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